NOTE: the page you are reading now gets hundreds of hits a week, and I am stunned at how high it always comes up on search engines when I'm looking for database information myself on the web. But I'm sad to say that most of the excellent free online resources I found in the late 1990s to help people with a variety of over-the-counter database products are GONE, even from www.archive.org.
PLEASE, if possible, share database entry screens and structures you create, document what shortcuts and features are most valuable to you, and post all this to your web site or to user groups or TELL ME ABOUT IT. I understand that some people make their living developing databases, and some organizations use the sale of databases developed by their staff to generate additional income. But as far as it won't cut into your income, if you are a nonprofit staff member or volunteer, please share your knowledge about whatever database you are using. There are so many organizations in desperate need of this information, and they will not have access to it otherwise. Plus, most technical manuals just don't address the needs of nonprofit organizations.
I have a particular plea to those who develop databases for nonprofits using FileMaker Pro (check the aforementioned link for more information).
Those days are almost entirely gone.
Free resources relating to databases for nonprofit organizations are few and far between (unlike back in the late 1990s, when this page was originally published). Here are the remaining few:
Microsoft's template web page includes a few database templates and spread sheet templates relating to managing volunteers/members (look for "Browse Templates" at the bottom of the page, then, "Community and Fundraising" under "Home and Community".
TechSoup provides free articles and discussion groups that relate to database software and use by nonprofit organizations. However, most of the resources relate to specialized software, rather than freely-available templates.
The Nonprofit Matrix is an online guide to Application Service Providers (ASPs) and Portal providers in the nonprofit sector. ASPs offer outsourced services that can enhance your organization's web presence with a minimum of programming and administrative effort. These include web sites and web "portals" that provide online databases of volunteering opportunities that the nonprofit agency controls, online donation accounts, and affinity shopping accounts.
There are also Internet discussion groups centered around discussing the use of particular types of database packages. Participants in the groups are software users just like you, although many are often advanced users. It's a good idea to FIRST find out if the group has an FAQ (frequently asked questions and their answers); if you don't see information on the FAQ, ask! To find such groups, visit your favorite online search engine, such as Google.
These Coyote Communications database and software-related tip sheets may also help you:
Return to Index of Technology Tip Sheets
Virtual Volunteering Guidebook
available for purchase as a paperback & an ebook from Energize, Inc.
Disclaimer: No guarantee of accuracy or suitability is made by the poster/distributor. This material is provided as is, with no expressed or implied warranty.
Permission is granted to copy, present and/or distribute a limited amount of material from my web site (up to five pages) without charge if the information is kept intact and without alteration, and is credited to:
Otherwise, please contact me for permission to reprint, present or distribute these materials (for instance, in a class or book or online event for which you intend to charge).